Your stress-free guide to throwing an unforgettable backyard BBQ!
Let’s Get Grillin’
Planning a BBQ doesn’t have to be complicated. Whether you’re hosting a chill cookout with friends or firing up the grill for a birthday bash. This checklist is here to help you stay organized, avoid last-minute scrambles, and actually enjoy the party with your guests instead of sweating over the grill all day. From food and drinks to gear and good vibes, here’s everything you need to throw a great BBQ, beginner style.
1-2 Weeks Before the Party
Pick a Date and Time
Choosing a weekend or late afternoon will give you plenty of prep time. If you want a cozy backyard vibe with string lights, starting at sunset would be a good idea.
Make a Guest List
Even having a rough headcount helps you figure out how much food and drink to get as well as other supplies.
Plan the Menu
Try to keep it simple. Burgers, hot dogs, grilled chicken, and one special item like ribs or brisket. Make sure to add veggie options like grilled mushrooms, corn, or skewers. You can even do a meat substitute item such as jackfruit (link back to jackfruit recipe blog) for your vegetarian friends.
Make a Grocery and Supplies List
Remember to think beyond food! Your list should include:
- Condiments, buns, and drinks
- Charcoal or propane
- Ice, foil, napkins, trash bags
- Plates, cups, utensils
- Folding tables, coolers, and seating if needed
Check Your Gear
Clean the grill, check your fuel, and make sure your grilling tools (tons, brush, thermometer) are in working order.
Send Out Invitations
A simple text or group message works, or you can use free digital invites. Ask guests to RSVP if possible.
3-5 Days Before
Buy Non-Perishables
Knock out the dry goods, drinks, snacks, and canned items to save time later.
Prep Meats or Sauces
Marinate meat, make rubs or BBQ sauce ahead of time so flavors can develop.
Plan Entertainment
Create a BBQ playlist, dig out lawn games, or set up a simple photo area. Don’t overthink it! Fun and casual is the vibe.
1-2 Days Before
Do Your Fresh Grocery Run
Pick up meat, veggies, buns, and anything that needs to be fresh.
Make Sides and Desserts
Cold pasta salad, slaw, and baked beans can all be made ahead. Bonus points for homemade brownies or a fruit platter.
Tidy Up the Space
Clean the patio, mow the lawn if needed, set up tables and chairs, and string up lights if you’re using them.
Prep Your Coolers
Clean out your cooler and freeze a few water bottles. They work as ice packs and drinks.
Day of the Party
Start the Grill Early
Give yourself 30-45 minutes before guests arrive to get the grill hot and stable.
Set Up Food & Drink Stations
Create a self-serve drink cooler, lay out sides buffet style, and have trash bins easily accessible.
Cue the Runes & Chill
Turn on your playlist, light a few citronella candles if bugs are an issue, and take a breath. Remember, this is supposed to be fun!
Enjoy the Party!
Mingle, eat, and don’t worry about perfection. A little char never hurt anyone.
Post-Party Cleanup Tips
Set Out Trash & Recycling Bins
Makes it easier for guests to toss things during the party and saves you cleanup time later.
Store Leftovers Safely
Have food storage containers ready or send guests home with extras.
Clean the Grill While It’s Warm
Once it cools a bit, give it a quick scrape so cleanup doesn’t drag into the next day.
Wrapping Up: Keep it Simple and Fun!
The best BBQs aren’t about fancy food or perfect decor. They’re about good people, tasty eats, and relaxed vibes. With a little planning (and this checklist in your back pocket), you’ll be set up to enjoy the party right alongside your guests. So fire up the grill, cue the playlist, and let the good times roll. You’ve got this!
